Project and Administration Coordinator

Destination Canada (DC) needs a hyper-organised admin pro to join the Global Communications and Programs team as our Project and Administration Coordinator.

In this position you will report to the Executive Director, Global Communications and Programs. Organization is your middle name and multitasking is your game. You’ll take on the project support and administration for the team and act as a resource when it comes to scheduling and meeting preparation. You can manage the day to day admin while staying on top of outstanding issues, never forgetting to follow up with a friendly reminder when needed. You speak the language of travel expense claims, filing systems, budget tracking and the like and can easily translate the related processes for your team. 

Join Destination Canada and join the team that’s inspiring travellers to explore Canada every day.

Selection Process No: 2016-CTC-MAR-213-04

Classification: AS-03

Tenure: Term (approximately one year)

Closing Date: June 26, 2016

Salary: $58,685 – $63,231 per year  

Organization: Destination Canada

Position Title: Project and Administration Coordinator

Language Requirements: English essential, French is an asset.

Duties: Under the direction of the Executive Director of Global Communications and Programs (the “ED”), the incumbent is responsible to provide project management and administrative support to the ED and the Global Communications and Programs team.

ESSENTIAL QUALIFICATIONS

Education: Degree or certificate from a recognized institute in project management or an acceptable combination of education, training and experience. 

Experience: When applying, the candidate must clearly demonstrate in writing how they meet the following experience criteria:

  • At least two years of experience in project management or project coordination
  • Experience in providing administrative support
  • Experience in coordinating travel arrangements
  • Experience in monitoring and processing invoices, contracts and/or expense claims

Knowledge:

  • Excellent knowledge of administrative directives, guidelines and procedures
  • Excellent knowledge and experience in project management and planning
  • Knowledge of practices and procedures for the format and routing of documents
  • Knowledge of the organization of meetings and related venues
  • Knowledge of financial practices and procedures
  • Knowledge of procedures related to overseeing and managing travel arrangements and hospitality for meetings, events and conferences
  • Strong user knowledge of Microsoft Office Suite (including Outlook, Word, Excel and PowerPoint)
  • Knowledge of practices used in records management and maintaining filing systems
  • Knowledge of marketing in support of project management and team integration an asset
  • Knowledge of Canadian tourism industry an asset

Abilities: 

  • Detail-oriented with highly developed follow-up skills
  • Proactive and results-oriented
  • Solid organizational and multi-tasking skills and ability to remain efficient and supportive in a fast-paced environment
  • High level of interpersonal and networking skills
  • Excellent computer and presentation software skills
  • Strong problem solving techniques
  • Excellent verbal and written communication skills
  • Ability to produce, analyze and interpret reports such as forecasts, variance reports and budget reports

Personal Suitability: Effective interpersonal relationships; creativity; judgment; results-oriented; discretion; confidentiality; diplomacy; detail-oriented.

Security: A Reliability Status or a Security Clearance may be required.

Entitlement to work in Canada: You must certify in your application that you are legally entitled to work in Canada or have the ability to obtain the necessary approvals to work in Canada.  Destination Canada reserves the right to require that you provide proof of your legal entitlement to work in Canada at any time. Please note that Destination Canada will not be providing relocation assistance.

Note: You must be able to provide proof of your education credentials if requested.  When applying, candidates must clearly demonstrate in writing that they meet the above-mentioned education and experience criteria.

Persons are entitled to participate in the appointment process in the official language of their choice. Candidates are asked to indicate their first official language as well as their preferred official language in their application.

This competition may be used to staff similar positions.

TO APPLY

Send your resume and application in MS Word format or PDF format to hr [at] destinationcanada [dot] com. Please specify the competition number (2016-CTC-MAR-213-04) in the subject line.

We thank all those interested for their time and care in submitting applications but regret that only candidates selected for an interview will be contacted by the employer. 

No phone calls or emails, please.

Please note that Destination Canada’s pension and benefit plans are completely separate from the federal public service.  In general, candidates cannot transfer their pension and their service from the public service to Destination Canada.

Destination Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

Destination Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the staffing official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.