Administrative Assistant, Core Markets

COMPETITION

Destination Canada regional office in the UK needs an Administrative Assistant to support the Regional Managing Director. The office is the  in the UK, Australia, France, Germany and India, and the successful candidate will be at the center of the operation, managing multiple administrative responsibilities for Destination Canada’s top executive in Europe. You have great business skills and extensive knowledge of the administrative procedures that help make a marketing organization succeed. 
 
Make Destination Canada your next destination.

Selection Process No: 2015-CTC-UK-406

Closing Date: December 20, 2015

Classification: CTC-02

Location: London

Tenure: Indeterminate

Salary: 22,900-29,600 GBP per annum

Organization: Destination Canada

Position Title: Administrative Assistant, Core Markets

Language Requirements: English essential

Duties: Management and coordination of day to day operations for the Regional Managing Director  (RMD) involving the planning and organization of the Office of the RMD; developing, overseeing and implementing control processes to ensure adequate follow-up of operational activities; and making recommendations to the RMD on high-profile and sensitive issues.  Focused corporate management of initiatives; network development, communications links and relationship management for the RMD and other managers in the London regional hub team. Provides support to the Finance officer with regards to the operational and program budget.

ESSENTIAL QUALIFICATIONS

Education: Degree from a recognized university in business administration, marketing or communications or an acceptable combination of education, training and experience.  Training or education in administration would be an asset.

Experience:  When applying, the candidate must clearly demonstrate in writing how they meet the following experience criteria:

  • At least one year of experience in providing administrative support to multiple internal customers simultaneously
  • Experience planning and coordinating events 
  • Experience in coordinating travel arrangements
  • Experience in monitoring and processing invoices, contracts and expense claims
  • Experience preparing and editing information products and reports
  • Experience in the tourism industry is an asset

Knowledge :

  • Knowledge of SAP or related business software.
  • Knowledge of administrative procedures in the areas of administration, HR, procurement and contracting
  • Knowledge of methods and practices used in records management and maintaining filing systems
  • Knowledge of travel policies, directives and guidelines
  • Knowledge of travel industry trends and resources
  • Knowledge of RACI and Project Management

Abilities: 

  • Ability to establish priorities and multi-task
  • Ability to take initiative within scope of role
  • Ability to communicate effectively
  • Numeracy
  • Ability to analyze and interpret
  • Excellent use of MS Office Suite
  • Detail-oriented
  • Ability to support multiple team members
  • Respectful and discreet (ability to deal with confidential items when required).
  • Service oriented
  • Ability to organize meetings
  • Ability to resolve problems
  • Ability to provide advice
  • Complete finisher (sees the task through to completion)
  • Well organised

Personal Suitability: Effective interpersonal relationships; creativity; judgment; results-oriented; discretion; confidentiality; diplomacy; detail-oriented.

Security:  Enhanced reliability

Entitlement to work in the UK: You must certify in your application that you are legally entitled to work in the UK on a permanent basis. DC reserves the right to require that you provide proof of your legal entitlement to work in the UK at any time.

Please note that DC will not be providing relocation assistance.

Note: You must provide proof of your education credentials.  When applying, candidates must clearly demonstrate in writing that they meet the above-mentioned education and experience criteria.

Persons are entitled to participate in the appointment process in Canada’s official language of their choice. Candidates are asked to indicate their first official language as well as their preferred official language in their application.

This competition may be used to staff similar positions.

Send your application to:
Destination Canada 

If your skills and experience are a match for the above, please email your resume in MS Word format or PDF file to hr [at] destinationcanada [dot] com.   Please specify the competition number
(
2015-CTC-UK-406) in the subject line.

We thank all those interested for their time and care in submitting applications but regret that only candidates selected for an interview will be contacted by the employer. 

No phone calls or emails, please.

Please note that Destination Canada’s pension and benefit plans are completely separate from the federal public service.  In general, candidates cannot transfer their pension and their service from the public service to Destination Canada.

Destination Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

Destination Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the staffing official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.