Administrative and Project Coordinator, US Leisure Market

COMPETITION

Destination Canada needs a hyper organized admin pro to join its team as our Administrative and Project Coordinator, US Leisure Market.

Reporting to the Executive Director, US Leisure Market you will be a key member of the team leading the Connecting America initiative, an exciting new three-year campaign that will be using innovative technology and approaches to promote Canada as a as a premier tourism destination in the U.S. You’ll take on the project coordination and administration for the team, working on a day-to-day basis not only with your own team but with our partners and agencies as well.  Needless to say, you’re comfortable working in a fast-paced and demanding environment— you’re a multitasker who can establish priorities and solve problems. You speak the language of travel expense claims, filing systems, contract tracking and the like, and can easily translate the related processes for your team.

Make us your next destination and be a part of a team that’s championing Destination Canada’s global strategy in the US market.

Selection Process No: 2016-CTC-MAR-502-02

Classification: AS-03

Tenure: Three year term

Closing Date: February 10, 2016

Salary: $58,685 - $63,231 per year  
 
Organization: Destination Canada

Position Title: Administrative and Project Coordinator, US Leisure Market

Language Requirements: English Essential

Duties: Under the direction of the Marketing Strategist or ED, US Leisure Market, the role provides administrative and project coordination services to the US team. The incumbent provides advice and guidance to managers and employees on processes, procedures and administrative requirements; co-ordinates the processing of requirements through internal or external service providers; and controls and organizes contracts.  The role acts as a liaison with various contracted agencies and partners.  The role also co-ordinates administrative services and outbound communications (marketing campaigns, committee and public correspondence), identifies sources of information and researches and compiles background material.  The incumbent captures meeting action items and drafts, and coordinates the preparation of reports, correspondence, briefings, presentations and planning documents.  The role also responds to written and telephone requests for information.

ESSENTIAL QUALIFICATIONS

Education: Degree or certificate from a recognized institute in administrative support or an acceptable combination of education, training and experience. 

Experience:  When applying, the candidate must clearly demonstrate in writing how they meet the following experience criteria:

  • At least two (2) years of experience in providing administrative support
  • Experience in project coordination or project management
  • Experience providing support to multiple team members simultaneously
  • Experience in coordinating travel arrangements
  • Experience in monitoring and processing invoices, contracts and expense claims

Knowledge :

  • Knowledge of administrative directives, guidelines and procedures
  • Knowledge and experience in project management and planning considered an asset
  • Knowledge of practices and procedures for the format and routing of documents and the organization of meetings and related venues
  • Knowledge of travel and hospitality directives and guidelines and general contracting guidelines
  • Knowledge of practices used in records management and maintaining filing systems

Abilities:

  • Detail-oriented with highly developed follow-up skills
  • Proactive and results-oriented
  • Solid organizational and multi-tasking skills and ability to remain efficient and supportive in a fast-paced environment
  • High level of interpersonal and networking skills
  • Excellent computer and presentation software skills
  • Strong problem solving techniques
  • Advanced user skills of Microsoft Office Suite (including Outlook, Word, Excel and PowerPoint)
  • Excellent verbal and written communication skills
  • Knowledge of French is an asset

Personal Suitability: Effective interpersonal relationships; creativity; judgment; results-oriented; discretion; confidentiality; diplomacy; detail-oriented.

Security:  A Reliability Status or a Security Clearance may be required.

Entitlement to work in Canada: You must certify in your application that you are legally entitled to work in Canada or have the ability to obtain the necessary approvals to work in Canada.  Destination Canada reserves the right to require that you provide proof of your legal entitlement to work in Canada at any time.
Please note that Destination Canada will not be providing relocation assistance.

Note: You must be able to provide proof of your education credentials if requested.  When applying, candidates must clearly demonstrate in writing that they meet the above-mentioned education and experience criteria.

Persons are entitled to participate in the appointment process in the official language of their choice. Candidates are asked to indicate their first official language as well as their preferred official language in their application.

This competition may be used to staff similar positions.

Send your application to:
Destination Canada.

If your skills and experience are a match for the above, please email your resume in MS Word format or PDF file to hr [at] destinationcanada [dot] com.   Please specify the competition number
(2016-CTC-MAR-502-02) in the subject line.

We thank all those interested for their time and care in submitting applications but regret that only candidates selected for an interview will be contacted by the employer. 

No phone calls or emails, please.

Please note that Destination Canada’s pension and benefit plans are completely separate from the federal public service.  In general, candidates cannot transfer their pension and their service from the public service to Destination Canada.

Destination Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

Destination Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the staffing official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.